Job Summary:
We are seeking a detail-oriented and proactive Invoicing In charge to join our finance team. The successful candidate will be responsible for preparing, processing, and managing invoices accurately and on time for a dynamic trading company. The role involves close coordination with sales, logistics, and accounting departments to ensure proper billing and financial record-keeping.
Key Responsibilities:
 Prepare and issue customer invoices based on Loading slip, Purchase orders.
 Verify accuracy of pricing, quantity, and customer details in each invoice by checking customer purchase order or signed approved quotation.
 Coordinate with sales and logistics teams to ensure timely billing and delivery confirmations.
 Record and update invoices in the accounting system.
 Passing of Good received notes for air shipments after receiving email confirmation from stores team.
 Follow up with logistics team for BOE to enter In GRN and submitting GRN to accounts payable on daily basis and updating the same in the record.
 Maintain digital and physical invoice records in an organized manner.
 Resolve invoicing discrepancies and respond to customer billing inquiries.
 Ensure compliance with company policies, tax laws, and financial regulations.
 Cover wholesale counter as and when required.
 Support the finance team in administrative tasks as needed.
Qualifications:
 High school diploma or equivalent required; a degree or diploma in Accounting, Finance, or Business Administration is preferred.
 1–3 years of experience in invoicing, billing, or accounting roles (preferably in a trading or commercial environment).
 Familiarity with invoicing software and accounting systems.
 Basic understanding of accounting principles and VAT/GST (as applicable).

Skills and Competencies:
 Strong attention to detail and high level of accuracy.
 Good communication and interpersonal skills.
 Proficiency in Microsoft Excel and other MS Office applications.
 Ability to work under pressure and meet deadlines.
 Organizational and time-management skills.
 Team player with a proactive and positive attitude.
Preferred:
 Experience with ERP systems used in trading environments.
 Knowledge of import/export documentation and international billing (if applicable).