Bill Desk(NCS/Job/ 409)

Vendor Invoice Processing Executive

Key Responsibilities:

1. Collection and Validation of Vendor Invoices

• Collect physical hard copies and digital email invoices from vendors.
• Validate vendor invoices for accuracy and compliance.
• Perform three-way checks (PO, GRN, Invoice) for invoice verification.
• Ensure taxation, labor, and regulatory compliance.
• Acknowledge invoice receipt and maintain proper records.

2. Data Entry and Management

• Create and maintain real-time document flow for vendor invoices.
• Scan vendor invoices and relevant supporting documents.
• Prioritize MSME and vendor financing invoices.
• Upload data into E Palm Workflow and generate document numbers.

3. Monitoring and Tracking of Document Workflows

• Daily monitoring of workflow status for invoices.
• Track and ensure adherence to the turnaround time (TAT) for vendor payments.
• Monitor vendor financing and MSME invoices to ensure timely payments within agreed timelines.

4. Coordination and Follow-ups

• Communicate with vendors regarding errors or missing supporting documents.
• Coordinate with vendors, buyers, and internal teams for rejected bill resubmissions.

5. Reporting and MIS

• Share the daily Bill Desk Tracker with all stakeholders.
• Attend weekly payable meetings with finance and resolve vendor invoice issues.
• Generate and communicate monthly vendor payables tracker.
• Maintain an updated list and status of vendor financing and MSME vendors.