AGM CS(BMC Job 352)

Key Responsibility Areas:
 Preparing entire Agenda Folders, notice for Board and its Committee Meetings & AGM /EGM and follow up on action points.
 Organizing effective Board Meetings, its Committees, General Meeting of shareholders in coordination with CS  leadership and Senior Management Personnel
 Preparing Minutes and ensuring post-meeting compliances
 Ensuring Post AGM / EGM compliances under various Corporate Laws
 Managing filing of various e-forms based on the event based and periodic events as per the Companies Act, 2013 with Ministry of Corporate Affairs Initiating, drafting, discussing, settling,  finalising the charter of Committees, Policy Statement, Policy Documents; Various e-Forms for intimation/approval to RoC/Central Government
 Consultation with Senior Management and other stakeholders Management of key corporate actions like issue, listing of shares, merger, amalgamation, demerger etc. Filing Forms, Allotment, intimating RBI, etc. at the time of issue of shares/transfer
 Preparation of Director’s report and compilation of data therein for Annual Report
 Manage compliances for shares through Registrar & Transfer Agents, reconciliation of share capital
 Maintain Statutory register, take annual disclosures from the Directors, etc.
 Report to the Chairman and often liaise with board members.
 Convene and service AGMs, take minutes, draft resolutions, and lodge required forms and annual returns with appropriate departments.
 Provide legal, financial, and/or strategic advice during and outside of meetings.
 Ensure policies, regulatory, or statutory changes that might affect the organization are up to date and approved by the committee.
 Maintain statutory books, including registers of members, directors, and secretaries.
 Handle correspondence, collate information, write reports and communicate decisions to relevant company stakeholders.
 Liaise with external regulators and advisers such as lawyers and auditors. Good networking and relationships with Regulators and Exchanges and other Authorities.
 Implement processes or systems to ensure good management of the organization.
 Develop and oversee the systems that ensure the company complies with all applicable
codes, in addition to its legal and statutory requirements.
 Pay dividends to shareholders and manage share option schemes opted by various shareholders.
 Take an active role and provide valuable input to the management decisions related to sharing issues, mergers, and takeovers.
 Monitor the administration of the company’s pension scheme.
 Manage contractual agreements with suppliers and customers.
 Initiate, drive process rigor and accuracy, execute and manage compliance under Corporate, Other Laws.
 Work with different stakeholders within and outside the business to identify and execute key opportunities for the business to meet regulatory compliance goals.
 Compliance with requirements of RBI.

 Compliances and liaising with the Ministry of Corporate Affairs, Registrar of Companies, the Reserve Bank of India, Securities and Exchange Board of India, and other statutory authorities.
 Issue of securities, particularly NCDs on Private Placement basis
 Implementing of Corporate Governance processes
 Adhere to all rules and regulation concerning the company practices and procedures
 Ascertaining the compliance of statutory audit and limited review requirements Ensuing 100%compliance with the applicable corporate & securities laws and review of documents/ disclosures/ intimations to be submitted with stock exchanges, MCA and SEBI
 Guide other functional members on the Company Law on issues related to document management, litigation holds, litigation strategy, and document management process
improvements.
 Anticipate and drive solutions for a diverse range of legal and business issues.
 Advise Board of Directors and members of the senior leadership team on key managerial and corporate governance issues
 Experience of advising, structuring and implementing Key Strategic Initiatives focused towards growth and expansion both domestic and off-shore structures
 Implement policies and procedures for the company
 Drive simplification
 Make requisite regulatory filings
 Manage the process and filings for PF and other retiral Trusts, CSR and POSH Committees
 Training Directors on corporate governance principles
 Handling of all ROC compliance under the Companies Act 2013.
 Vetting of legal documents, agreements, and contracts of the organization.
 E – filing of RBI various forms.
 Communicating with external professionals involved in corporate governance, such as auditors.
 Should act as a point of contact and building good relationships with shareholders.
 Implementing processes or systems to help ensure good management of the organisation or compliance with legislation
 Hands-on in current legislative developments especially from a listed company perspective
 Development of SOPs and processes and support in automation exercise

Education / Experience:
Education: C.S. Institute of Company Secretaries of India (ICSI)

Experience:
 Min 15 years of experience, preferably in Manufacturing Industry & must be from a listed company, CA or LLB preferred
 Must have experience communicating with senior-level personnel
 Demonstrated ability to implement process-driven solutions to Company Secretarial issues.
 Exposure to an in-house Company Secretarial department
 Experience with stakeholder management in complicated settings and with diverse groups of stakeholders
 Well spoken and written communication and proficiency in English Language
 NISM Certifications preferable