Purchase Officer (Ste Job/ 115)

Purchase Officer – Interior Design Company

A Purchase Officer in an interior design firm is the person who makes sure every material, furniture piece, and fixture shows up on time, on budget, and at the right quality. They bridge design vision and site reality.

Core Responsibilities

• Sourcing & Vendor Management
  • Vendor network: Find and qualify suppliers for tiles, plywood, laminates, hardware, lights, furniture, fabrics, sanitary ware, paints
  • Rate contracts: Negotiate annual pricing with key vendors - Asian Paints, Hafele, Hettich, Kajaria, local timber marts, furniture factories
  • New sources: Scout local markets like Bunder Street Chennai, Parrys, Bangalore SP Road for better rates or unique items
• Procurement & Ordering
  • BOQ execution: Convert designer’s Bill of Quantities into actual purchase orders with exact specs - shade, size, brand, finish
  • Material scheduling: Order items based on site timeline. Tiles before flooring starts, lights before false ceiling closes
  • MOQ management: Handle minimum order quantities. Club orders across projects to avoid wastage
  • Custom orders: Coordinate with carpenters, glass vendors, stone fabricators for custom furniture, partitions, CNC panels
• Cost Control & Budgeting
  • Budget adherence: Keep project within material budget given by PM/designer. Flag cost overruns early
  • Alternative options: Suggest cheaper equivalents if client’s marble choice is blowing budget - Italian marble vs Indian alternative
  • Price comparison: Get 3 quotes for big-ticket items like sofas, chandeliers, modular kitchens
• Quality & Inspection
  • Sample approval: Get samples of veneer, laminate, fabric, stone approved by designer/client before bulk order
  • Incoming QC: Check ply for borer, tiles for shade variation, fabrics for defects before dispatch to site
  • Brand compliance: Ensure contractor isn’t swapping Hettich for local hardware to save cost
• Logistics & Site Coordination
  • Delivery tracking: Coordinate trucks, unloading, site storage. Marble shouldn’t reach before cement work is done
  • Damage control: Handle transit breakage, missing items, wrong delivery with vendors
  • Site stock: Track consumption vs ordered. Avoid theft, wastage, over-ordering
• Documentation & Accounts
  • POs & GRNs: Raise purchase orders, maintain goods received notes, delivery challans
  • Vendor payments: Coordinate with accounts for advance, on-delivery, and retention payments
  • Inventory: Maintain stock of common hardware - screws, adhesives, tools for all sites

Key Skills Needed

• Technical knowledge: Understand difference between BWP vs BWR ply, 304 vs 202 SS, types of laminates, stone varieties
• Negotiation: Tamil Nadu suppliers respect relationships + volume. Good PO can save 8-12% per project
• Market awareness: Know seasonal rates - plywood goes up pre-Diwali, labour affects granite pricing
• Coordination: Daily calls with designers, site supervisors, vendors, transporters