Assistant Manager Accounts (Kaj Job/ 13)

Accounts & Bookkeeping

• Daily recording of sales, purchases, expenses, and journal entries.
• Maintenance of daybook, petty cash book, and ledgers.
• Ensuring data accuracy in ERP or accounting software (e.g., Tally, SAP, Busy).
• Timely posting of branch cash/bank transactions

Cash & Bank Management

• Daily cash verification and reconciliation with the Cashier/Store Manager.
• Bank reconciliation statement (BRS) audit.
• Monitoring of cash deposits, withdrawals, and credit card settlements.
• Ensuring all collections are deposited in time as per SOP.

Vendor & Payment Management

• Verification and posting of vendor bills (Purchase, Expenses, AMC, etc.).
• Processing vendor payments after due approvals.
• Maintaining outstanding vendor lists and aging reports.
• Coordination with vendors for invoice corrections or payment issues.

Taxation Compliance (GST, TDS, EPFO, ESIC, etc.)

• Checking purchase and sales invoices for proper GST applicability.
• Assistance in GST return preparation (GSTR-1, GSTR-3B, etc.).
• TDS calculation and return support.
• Maintaining input tax credit (ITC) reconciliation.

Inventory & Store Accounting

• Coordination with store for stock verification and variance reports.
• Monitoring of stock-in/out entries, purchase returns, and damage/shortage.
• Valuation of closing stock and reconciliation with physical stock.
• Supporting internal and external stock audits.

MIS & Reporting

• Preparation of daily, weekly, and monthly financial reports (Sales, Expenses, Collection).
• Reporting cash flow statements and fund requirements to Head Office.
• Highlighting any mismatch between physical and system balances.
• Assisting management in profit & loss and margin analysis.

Audit & Compliance

• Preparation and support during internal, statutory, and GST audits.
• Ensuring branch-level compliance with company accounting policy.
• Maintaining audit trails and documentation for all transactions.

Team & Coordination

• Coordination with the cashier, accountants, branch managers, and the head office.
• Supporting junior staff or cashiers in daily accounting operations.
• Ensuring proper communication and documentation flow.

System & Process Improvement

• Ensuring the accounting process follows company SOP.
• Identifying errors, process gaps, and recommending improvements.
• Support in the implementation of new accounting or ERP systems

Other

• Supervising multiple branches’ accounting.
• Review and finalization of monthly branch P&L.
• Ensuring timely book closure and reporting to the Finance Head.
• Monitoring statutory payments (GST, PF, TDS, ESI).
• Supporting budgeting and financial planning activities