Finance Executive (RARR Job 6130)

Role Overview

We are looking for a detail-oriented Accounts Receivable & Billing Executive responsible for managing end-to-end billing, collections, vendor payments, and financial reconciliation processes. The role requires strong coordination with internal teams and clients to ensure a smooth billing-to-collection cycle with high accuracy and compliance.

Key Responsibilities

1. Invoicing & Billing

• Raise invoices in CRM as per sales confirmations
• Ensure accuracy of invoices (amount, GST, client details, PO references)
• Generate and share Proforma Invoices (PI) with clients
• Track invoice approvals and confirmations from clients
• Maintain invoice records and documentation

2. Accounts Receivable & Collections

• Track outstanding receivables on a daily basis
• Send payment reminders and follow up on overdue invoices
• Coordinate with clients and sales team on payment timelines
• Escalate delayed payments internally
• Maintain receivables aging reports

3. Client Coordination & Support

• Respond to client queries related to invoices and payments
• Share required documents (invoices, PIs, agreements)
• Handle discrepancies and payment-related clarifications
• Maintain records of all client communications

4. Vendor Management & Payables

• Create and issue vendor purchase orders (POs)
• Verify vendor invoices against POs and deliverables
• Process vendor payments as per agreed timelines
• Maintain vendor records and resolve billing disputes

5. Reconciliation

• Perform client-wise payment reconciliation
• Conduct vendor payment reconciliation
• Identify mismatches and ensure timely resolution
• Maintain reconciliation statements and records

6. System Updates & Data Accuracy

• Update all invoices, payments, and transactions in Odoo
• Update payment status in CRM systems
• Ensure real-time updates with no backlog
• Maintain high accuracy of financial data

7. MIS & Reporting

• Prepare weekly and monthly collection reports
• Maintain receivables and vendor payable reports
• Create dashboards for management review
• Share MIS reports within defined timelines

8. Sales Coordination

• Coordinate with sales team for invoice triggers
• Ensure timely invoicing for all confirmed deals
• Follow up for pending documents (POs, approvals)
• Align with sales on payment commitments
• Support resolution of client-side delays

9. Process & Compliance

• Maintain proper documentation for all financial transactions
• Ensure adherence to internal processes and workflows
• Support audits and internal reviews
• Ensure a smooth billing-to-collection cycle

Key Skills & Requirements

• Good communication and follow-up skills
• Strong attention to detail and accuracy
• Proficiency in Excel and reporting
• Ability to coordinate with multiple stakeholders

Preferred Qualifications

• Bachelor’s degree in Commerce / Finance