Sr Specialist- Facilities and Office Services(NCS/Job/ 1522)

• Represent the company in a positive and pleasant way to clients, employees, and guests
• Communicate with external contractors and vendors concerning facility needs
• Identifies opportunities for optimization and create processes that increase efficiency, reduce costs
• Collaborates with Third-Party Security, Data Privacy, Finance, Legal, HR and business leaders to define and/or streamline processes where dependencies exist with Real Estate Team
• Oversee building installments and/or refurbishments
• Manage general office duties – Create and distribute general office notices, coordinate office meetings including catering and conference room bookings, help with travel for employees coming into the area, ordering office supplies, processing mail.   May include supporting front office reception and switchboard responsibilities.
• Conduct regular inspections to identify areas for improvement and develop action plans to address any issues (including interior and exterior areas of the building for cleanliness and general conservation)
• Assist in the implementation and monitoring of preventative maintenance programs to minimize equipment failure and optimize asset lifespan
• Ensure all building facilities adhere to proper safety standards and cleaning procedures
• Oversee the maintenance and repair activities of mechanical, electrical, plumbing, and other technical systems in accordance with industry standards and best practices.
• Handle General accounting – work with vendors to obtain necessary documents for vendor creation, invoice processing, follow-up with AP on payment inquiries.
• Collaborate with cross-functional teams to provide Real Estate/technical support during new facility startups, renovations, or relocations.
• Assist in helping oversee onsite building contractors for any installment/refurbishment.
• Help coordinate facility services in other locations as needed
• Maintain strong relationships with Landlord(s), Vendors & Internal (housekeeping, pest control) professionals to ensure property upkeep, standards & enhancements at the site are being managed.
• Manage & document knowledge and tools to best facilitate the company’s need for optimal site management & operations
• Collaborate with Facilities Business Leader in assisting with annual budget and forecasts.
• Assist in market analysis & comparatives for services & material/ equipment for site operations

(REQUIREMENTS)

• Bachelor’s degree in Facility Management, Engineering, or a related field.
• Has worked in current profile for at least 1-2 years, or has experience as a Sr Facility Admin for past 4-5 years
• Has knowledge on services of Facilities management and know how on technical side will be an advantage
• Flexible to work in shifts/ working days as per business needs
• Full time work from office opportunity
• Knowledge of Excel, Emails, Computer

• Education as per Alight requirements