PMO (NCS/Job/ 2174)

Governance & Tracking

· Support project governance by maintaining schedules, RAID logs (Risks, Assumptions, Issues, Dependencies), and dashboards.

· Ensure governance standards (stage gates, approvals, reporting cadence) are followed.

· Track action items and decisions across meetings and ensure accountability for follow-up.

· Coordinate with vendors and internal teams to monitor SOW deliverables and timelines.

Documentation & Reporting

· Maintain all project documentation with version control in SharePoint/Teams.

· Prepare and consolidate status reports, dashboards, and SteerCo/Working Group decks.

· Document change requests and maintain change logs in Smartsheet.

· Ensure accurate records of project decisions, approvals, and progress updates are available.

Communication & Stakeholder Engagement

· Act as liaison between the project team, stakeholders, and external vendors.

· Share updates and notifications through Smartsheet, Outlook, and Teams.

· Support internal team communication by facilitating collaboration channels and ensuring alignment.

· Help manage stakeholder expectations through clear reporting and structured updates.

Schedule & Resource Support

· Assist the Project Manager in creating and maintaining project schedules in Smartsheet.

· Track progress against deadlines using Gantt charts and dependency views.

· Support resource allocation tracking (capacity, utilization, over-allocations) in Smartsheet.

· Coordinate procurement-related activities, ensuring contracts (SOWs, purchase orders) are tracked and stored.

Quality & Risk Support

· Assist in documenting and applying quality standards across deliverables.

· Maintain checklists in Smartsheet to monitor quality assurance and audit results.

· Use risk register templates to track risks, issues, and mitigations; ensure regular updates to stakeholders.

· Monitor compliance with data, privacy, and security requirements.

Execution Support

· Provide logistical and coordination support for design workshops, testing sessions (UAT, E2E), and cutover planning.

· Track test cases, results, and defects in collaboration with stream leads and testing teams.

· Support readiness and hypercare activities after go-live.

Required Skills & Experience

· 1–3 years of experience in project coordination, PMO, or similar support role.

· Strong proficiency with MS Office (Excel, PowerPoint, Word), Smartsheet, SharePoint, and Teams.

· Experience with ADO (Azure DevOps) or other project management tools.

· Knowledge of Workday or other HRIS systems is a strong plus but not mandatory.

· Strong organizational skills and attention to detail, able to manage multiple activities at once.

· Clear communication skills, written and verbal, with ability to prepare structured updates.

· Comfortable working in a global, multicultural, and matrix organization.

Preferred

· Experience supporting HR Transformation or HR Technology implementation projects.

· Familiarity with PMO frameworks and project delivery methodologies.

· Exposure to vendor management and large-scale system implementations