Executive Assistant – PMO (NCS/Job/ 2584)

Requirements:
Job Title: Executive Assistant - PMO Location: Bangalore Department: Corporate Reports To: VP & EDC Site Leader
Key Responsibilities
1.
Administrative Support
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Manage the VP’s calendar, including scheduling meetings, resolving conflicts, and prioritizing engagements.
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Performs standard and advanced administrative duties, which may be of a confidential nature for senior vice president
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Responsibilities include handling telephone calls, scheduling appointments and relieving the executive of routine administrative details. Coordinates meetings, conferences, presentations and travel arrangements
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Composes correspondence, prepares reports and conducts special projects as directed
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Coordinate travel arrangements, prepare itineraries, and process expense reports
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Draft, proofread, and manage confidential correspondence, reports, and presentations
Own You Future, Impact What Matters
2.
Operational Coordination
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Organize logistics for meetings, including agendas, materials, catering, and technology setup
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Maintain records and files for projects, contracts, and compliance documentation
3.
Project & Event Support
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Assist in planning and executing departmental events, strategy sessisessions, and team-building activities
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Support special projects, including research and preparation of briefing materials
4.
Communication & Liaison
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Act as the primary point of contact for internal and external stakeholders.
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Facilitate communication between the VP and senior leadership, staff, and external partners
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Respond independently to routine inquiries and escalate critical matters
5.
Networking & Relationship Management
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Build and maintain strong professional relationships with internal teams and external partners
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Represent the VP in networking events, industry forums, and stakeholder meetings
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Identify opportunities to expand the organization’s network and support strategic partnerships

Skills & Qualifications
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Education: Bachelor’s degree in Business Administration, Project Management, or related field
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Experience:
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5+ years in executive support roles, preferably supporting senior leadership
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Exposure to PMO processes and project coordination
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Experience working in global or multi-regional environments
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Familiarity with supplier engagement or procurement processes
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Technical Skills:
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Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)
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Familiarity with analytics tools (Excel advanced functions, Power BI, or similar)